JOIN OUR TEAM!
HIRING: EVENT coordinator
Hustle + Charm is a community of Winnipeg-based women in who come together to share ideas, collaborate, gain and strengthen business skills, seek and offer support, push one another further in along in our entrepreneurial journeys, and build genuine connections along the way.
We are seeking a dynamic and detail-oriented Event Coordinator to join our team on a subcontractor basis. As an Event Coordinator, you will be responsible for planning and executing various events, including workshops, seminars, panels, social outings, and more. This is an exciting opportunity to contribute to the growth and development of our vibrant community.
Responsibilities:
1. Event Planning: Take charge of planning and organizing 3-6 events per month from start to finish. This includes selecting suitable dates, brainstorming event themes, and determining the event format and content.
2. Venue Management: Research and secure appropriate venues for each event, considering factors such as capacity, location, and budget. Coordinate with venue staff as needed to ensure smooth event logistics.
3. Sponsorship and Donations: Seek out and secure in-kind donations from local businesses and organizations to support our events (food, swag bags, etc.) Cultivate relationships with potential sponsors and partners.
4. Event Setup and Tear Down: Oversee the setup and tear down of event spaces, ensuring that all necessary equipment, decorations, and materials are in place. Coordinate with volunteers and vendors as needed.
5. Event Promotion: Collaborate with our internal marketing coordinator to create compelling event campaigns. Utilize various marketing channels, including social media platforms, newsletters, and our website, to promote events to our community.
6. Registration and Ticketing: Utilize Eventbrite and Facebook to manage event registration, ticket sales, and attendee communication. Ensure a seamless registration process for participants.
7. On-Site Event Management: Serve as the primary point of contact during events. Welcome guests, deliver opening speeches or introductions, and ensure attendees' and speakers’ needs are met throughout the event.
8. Photography and Video: Hire photographers to capture event highlights and collaborate with them to create a shots list. Ensure proper documentation of the event for future promotional use. Take cell phone pictures and videos as needed.
9. Budgeting: Work within allocated budgets for each event. Keep detailed records of expenses, negotiate rates or trade agreements with vendors, and seek cost-effective solutions.
Qualifications:
1. Outgoing Personality: If you’re the extroverted one in your friend group, we want you! Must possess excellent interpersonal and communication skills to engage with attendees, sponsors, and vendors effectively. A friendly and approachable demeanor is essential.
2. Strong Organizational Skills: Demonstrate exceptional organizational abilities to manage multiple events simultaneously, meet deadlines, and maintain attention to detail throughout the planning process.
3. Availability: Must be available days, evenings and weekends.
4. Self-Motivated and Proactive: Display initiative and resourcefulness in taking ownership of event coordination tasks. Show the ability to work independently and problem-solve effectively.
5. Event Coordination Experience: Prior experience in event planning and coordination is preferred. Familiarity with organizing workshops, seminars, and social outings will be an asset.
6. Tech-Savvy: Experience with Eventbrite, Canva, Google Workspace and similar tools is desirable.
7. Reliable Transportation: Possess a valid driver's license and have access to a vehicle for attending meetings, site visits, and managing event logistics.
8. Creative Mindset: Bring innovative ideas and fresh perspectives to the planning process. Think outside the box to create memorable experiences for our community members.
If you are passionate about supporting women in business and thrive in a fast-paced, collaborative environment, we would love to hear from you. Please submit your resume, along with a cover letter highlighting your relevant experience and why you are interested in this role.
Note: This position is offered on a subcontractor basis, with compensation based on a rate of $25/hr. Duties of this position will take approximately 15-25 hours per month to start.
Benefits of joining the Hustle + Charm team:
Develop your event planning, marketing, and other creative skills
Expand your professional network and learn from local industry leaders
Build skill sets with new platforms and systems
Harness your critical thinking skills
Opportunities to embark on new adventures and experiences
And more!
Fill out the form below to submit your application by Tuesday June 27, 2023 to be considered. Immediately after you submit your form, please email a PDF of your resume to charmaine@strategiccharmboutique.com. Only those selected for an interview will be contacted. Please, no follow-ups!